Outlook Keyboard Shortcuts Cheat Sheet
A printable, one-page reference of the Outlook keyboard shortcuts that save the most time on email, calendar, and search.
Typing shortcuts into muscle memory beats hunting through ribbon menus every time. Print this one-page reference and keep it by your keyboard.
| Shortcut | What It Does | |---|---| | Ctrl+N | New email message | | Ctrl+R | Reply | | Ctrl+Shift+R | Reply all | | Ctrl+F | Forward | | Ctrl+Enter | Send message | | Ctrl+P | Print | | Ctrl+Shift+M | New message from anywhere in Outlook |
Navigation
| Shortcut | What It Does | |---|---| | Ctrl+1 | Go to Mail | | Ctrl+2 | Go to Calendar | | Ctrl+3 | Go to Contacts | | Ctrl+4 | Go to Tasks | | Ctrl+Shift+I | Go to Inbox | | Ctrl+Shift+O | Go to Outbox | | Alt+S | Send/Receive all folders |
Organizing
| Shortcut | What It Does | |---|---| | Ctrl+Shift+V | Move to folder | | Insert | Flag selected message | | Ctrl+D | Delete selected item | | Ctrl+Shift+K | Create a task | | Ctrl+Shift+A | Create an appointment |
Search
| Shortcut | What It Does | |---|---| | Ctrl+E | Search current folder | | Ctrl+Shift+F | Advanced Find | | Alt+Q | Jump to search box (some versions) |
A few of these vary slightly between Outlook desktop versions (classic vs. new Outlook), so if one doesn't fire, check Options > Customize Ribbon for the current mapping.
If your team could use a refresher on Outlook, security settings, or general IT best practices, contact us — we're happy to help.
